Consulate General of India

San Francisco, California,

Serving the States of Arizona, California, Hawaii, Nevada, Utah and Territory of Guam

CONSULATE GENERAL OF INDIA
SAN FRANCISCO, CA

No. SANF/815/1/2023                                                                                                                                                06 October 2023

TENDER NOTICE

Subject: Services for providing Security Guards to Consulate General of India, San Francisco building (address- 540 Arguello Blvd, San Francisco, CA – 94118), Gadar memorial (address- 5 Wood street, San Francisco, CA – 94118) and Consul General of India Residence (address- 3435, Jackson street, CA – 94118).

Contents

Chapter – I Instructions to Bidders

1. Bids from experienced & registered firms, complete in all respects should be submitted in sealed envelopes addressed to the Head of Chancery, Consulate General of India, San Francisco, in person or by mail or courier to reach before the deadline of 1700 hrs on 31 October 2023. Two separate sealed envelopes containing Technical Bid and Financial Bid proposals must be sent. These would be enclosed in an envelope that should be clearly marked “Tender for Providing Security Guards for the Consulate General of India, San Francisco”. All tenders received after the deadline will be summarily rejected.

2. All bidders should submit along with the Tender the following documents:

I. Separate bids in the sealed envelopes in the prescribed Technical Bid Documents and Financial Bid Document (Proforma attached in chapter II and III).

II. Both the above documents must be signed by authorized signatories of the bidding firm with a seal / stamp.

III. Self-attested photo-copy of registration of the company / firm /proprietorship with the concerned United States authorities.

IV. Annual Report (where statutorily required to be filed) and Financial Reports for the last 3 year.

V.  Details of experience in the field of security services with Embassies / reputed companies / Government agencies.

3. Technical Conditions / scope of works shall be as under:
   
   a. Manned security of Consulate General of India, San Francisco building (address- 540 Arguello Blvd, San Francisco, CA – 94118), Gadar memorial (address- 5 Wood street, San Francisco, CA – 94118) and Consul General of India Residence (address- 3435, Jackson street, CA – 94118)
   b. The security guard should not be more than 50 years of age.
   c. The security guard should be physically and mentally fit. He/She should not suffer from an apparent disability including obesity/overweight.
   d. The company should provide only such security guards who have been vetted by local government’s security departments in terms of past record, character & antecedents. Also the company should be able to provide background details of the security guards and also proof of their vetting.
   e. The security guards should perform their duties in uniforms and their overall appearance should be neat and clean.
   f. The security guards should posses training in basic security duties such as access control and anti-sabotage checks (of person, baggage and vehicles) including the use of basic security tools such as HHMD, DFMD, monitoring CCTV, baggage and letter scanners etc. They should possess knowledge of the potential threats to Embassies in general terms and also knowledge of what is suspicious in terms of men and material in the given local context.
   g. The security company should have provisions for real time checks of the functioning of the security guards.
   h. The security guards should have good working knowledge of English.
   i. Subject to above conditions, the company should have sufficient security guards on its roll so that the staff is rotated periodically.

4. The bidder firm should be duly registered with the concerned authorities in California, USA. Bidder must be a firm with a past record of at least 5 years in providing security services in San Francisco. Consulate General of India reserves the right to reject bids from firms who are blacklisted by Governments of the United States or India for poor performance in the past, or those who do not have adequate experience in the field of security services.

5. The bids will remain valid for 150 days from tender closing for award of contract after obtaining approval of competent Indian authorities. No price escalation would be allowed.

6. The successful bidder has to sign a contract with the Consulate General of India in an appropriate form for execution of the contract.

7. First the Technical bid will be opened and the pre-qualification of the bidder will be assessed and then financial documents of only those bidder [s] who meet the technical criterion will be opened.

8. The winning bidder would be responsible for its security guards in terms of their antecedents and conduct, service performance & behavior as also the payment of salaries, compensation etc. Consulate General of India would not be responsible for any dues other than the agreed contract amount. The security guards shall not have any claim for regularization of the services or enhancement of wages with the Consulate General of India, San Francisco.

9. The winning bidder would be required to dedicate on supervisor / manager who can be contacted for all queries / requirements.

10. ASSIGNEMENT SPECIFIC INFORMATION IN BRIEF:
    

1. LAST DATE FOR BID SUBMISSION: 1700 HRS, 31 OCTOBER 2023
   

2. DATE OF OPENING TECHNICAL BIDS: 03 NOVEMBER 2023
   

3. DATE OF OPENING FINANCIAL BIDS: 06 NOVEMBER 2023
   

4. EVALUATION CRITERIA: The Tender Evaluation Committee (TEC) will evaluate the Technical information individually using the following criteria:

            (a)     The Organization’s relevant experience for the Assignment.

               (b)     Quality of SERVICE plan and methodology for undertaking the job.

            (c)     Qualifications and experience of the staff proposed.

              (d)      Past tract record.

11. Bids may be submitted physically or by courier / post to:

                                    Head of Chancery, Consulate General of India,
                                                540 Arguello Blvd, San Francisco,
                                                            California – 94118.

12. For clarifications/ queries, if any prior to submission of bid, prospective bidders may contact the undersigned, on phone 415-386-6274 during office hours from 9:00 am to 5:00 pm on working days.

Sd/-
(Anurag)
Consul & Head of Chancery
E-mail: hoc.sf@mea.gov.in